Privacy Policy

Vitadio run by FIT&JOY s.r.o., based Praha 3 – Jičínská 226/17, PSČ 130 00, ID: 018 92 444, registered in the Commercial Register maintained by the Municipal Court in Prague, section B, insertion 17856 (hereinafter referred to as “we” or “Vitadio”) is committed to protecting and respecting your privacy. This Privacy Policy (“Policy”) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us and how you can get access to this information. If in doubt, the primary governing law of this policy is that of the state of the Czech Republic.

1. Purpose of this Policy

We provide you (the “User”) with access to the online and mobile services associated with Vitadio, including but not limited to, vitad.io and all associated subdomains (the “Website”), and the Vitadio web application (the “App”), collectively the “System”.

Our privacy policy is written to be compliant with numerous national and international laws and frameworks, including (but not limited to) GDPR.

2. Processing your data

What is the purpose of our processing?

We process your data in order to provide a personalized weight loss programme (and to support the delivery of that program).

What is our legal basis for processing?

We require consent from all users before processing their data. This consent can be withdrawn at any time.

What data do we collect?

Personal information

We collect and use information like your name, email address, phone number and address to personalize the course and communicate with you. You're able to opt out of any external communications (i.e., email and SMS message) at any time.

We use information such as your age, height and weight to personalize the programme, as, for instance, your caloric intake can vary based on these variables.

Health information

We collect information about your daily regime (including, but not limited to, the your eating habit, physical condition and activity tracking) in order to deliver evolving personalized program.

We may collect information about pre-existing medical conditions (such as food allergies or pregnancy) in order to ensure the safety and efficacy of programme and therapist’s consultations.

We also collect general information about your mental and physical wellbeing in order to evaluate progress against your self-defined goals.

Electronic identifiers

We may collection information about the devices you use to access the System, including (but not limited to) IP address, mobile device UDID and IMEI numbers, operating system, browser type, and screen size. This information is used to provide you with customer support, for system administration, to tailor your experience of the System, to report aggregate information internally, and to assist communication (e.g., push notifications).

Cookies

We may store cookies (small text files managed by your web browser) on your computer in order to improve your experience with the System. Example uses of these cookies include: recognizing you when you return to the System, maintaining data you've entered across multiple sessions, and storing information about your personal preferences.

You may refuse to accept cookies by changing the settings on your device to prevent cookies from being set. However, if you select this setting you may be unable to access certain parts of the System. Unless you have adjusted your browser setting so that it will refuse cookies, our system may issue cookies when you visit the System.

Non-identifiable information

We may include your data in aggregated data sets shared with our research partners. In these sets, your data is not personally identifiable, and would be used for supporting generalized statements (e.g., "women around the age of 35 are the most active among other age groups").

3. Who has access to that data?

We understand that your identifiable health information is private and personal and is dedicated to maintaining its confidentiality and integrity. As such, we will never sell or rent it, and we have policies, procedures, and other safeguards to help protect it from improper use and disclosure.

We follow a Minimum Necessary Access Policy so any required disclosure of your identifiable health information is minimized. The following categories describe the ways in which we use your identifiable health information and the rare instances that require us to disclose it to persons and entities outside of Vitadio. We have not listed every use or disclosure within the categories below, but all permitted uses and disclosures will fall within one of the following categories. In addition, there are some uses and disclosures that may require your specific authorization.

Vitadio does not disclose Personal Information to third parties for any purpose materially different from the purpose(s) for which it was originally collected.

Disclosure at your request

We may disclose information relating to your use of the System when requested by you. This disclosure at your request may require written authorization by you.

Payment

We do not store credit card or customer details with any 3rd parties except trusted suppliers who help us deliver the services associated with the System and we are committed to ensuring that all suppliers meet our security and data protection standards. As such, we may use and disclose your identifiable health information to obtain payment for services that we provide to you. For example, we may make disclosures to claim and obtain payment from your employer, insurance company, or other company that arranges or pays the cost of some or all of your use of the System (“Your Payor”) or to verify that Your Payor will pay for health care.

Services and Operations

We may use and disclose your identifiable health information in connection with providing services, for our internal operations, which include administration, eligibility, planning, analytics and various activities that assess and improve the quality and cost effectiveness of the service that we deliver to you. Examples are using information about you to improve quality of the service, satisfaction surveys, de-identifying health information, customer services and internal training. To the extent you receive access to our Website and App through your employer or your health plan, our services may include supporting, and sharing information with, your employer’s wellness program, your health plan or third-party administrator or other similar programs. Possible information to be shared may include participation data (i.e. the fact that you used Vitadio), milestone data (e.g. number of lessons you complete or how many goals you meet) to allow you to earn incentives and rewards (if those are offered as part of your wellness program), as well as data from your initial questionnaire. Information that identifies you as an individual will not be shared with your employer or any other third party.

Emails

We may receive a confirmation when you open an email from us, or click on a link in an email, if your computer supports this type of program. We use this confirmation to help us make emails more interesting and helpful. When you receive an email from us, you can opt out of receiving further emails by following the included instructions to unsubscribe. However, by opting out of further email communications after you sign up, you may limit program reminders and other valuable program content and components.

Reminders and notifications

We may use and disclose your identifiable health information to contact you as a reminder to interact with, or complete tasks relating to your use of the System. You may make changes to the format and frequency of these reminders, or cancel these reminders and/or notifications by logging into your Vitadio account on the Website, and/or by accessing the native notification settings on your mobile device when using the App./p>

Third party service providers

There are some services provided in our organization through third party services providers. Examples of third party services providers include accounting services, server hosting and email delivery providers, business associates, vendors and other business partners and reputable companies in the industry who subcontract to us or to those of your employer as our corporate customers, where permitted by law. We may disclose your identifiable health information to our third party services providers so that they can perform the job that is required of them. To protect your identifiable health information, we require appropriate contracts or written agreements be in place that safeguard your identifiable health information.

Third party medical professionals

With your explicit permission, we may share your identifiable health information with third party medical professionals nominated by you. You can revoke your permission at any time via email.

Public access to Community posts

The Vitadio Community isn’t shared publicly and is only visible to other logged-in members of a particular group. Your Vitadio profile (i.e. first name, profile photo and weight goal) at any one time is not visible to non-members of your Community. Whilst we’ve taken care to anonymize your profile using only first name, we’re not able to change the content of your comment or message in the Community. For this reason we recommend that you exclude identifying information if you would like to remain anonymous while using the Community. You may want to choose a username that is unique to your Vitadio account and which wouldn’t identify you in any context. Also, we recommend that you exclude sharing of third persons information in the Community chat.

Threat to health or safety

We may use and disclose your identifiable health information when necessary to prevent a serious threat to your health and safety or the health and safety of the public or another person. Any disclosure, however, would only be to someone able to help prevent the threat.

As required by law

Certain laws permit or require certain uses and disclosures of identifiable health information for example, for public health activities, health oversight activities and law enforcement. In these instances, Vitadio will only use or disclose your identifiable health information to the extent the law requires.

For research and publicity purposes

We may use identifiable health information for internal and external research and publicity purposes. This may include publishing aggregate information about our users (for example, that women around the age of 35 are the most active among other age groups) in the context of providing public health information and conducting academic research. In certain instances, we may only provide such information with special waivers and permissions from you.

4. How do we store your data?

Information you provide to us is stored in encrypted form on secure servers located in the US, which are owned and operated by Linode.

All passwords are stored in encrypted form and all sensitive traffic is transmitted securely via SSL by default. Your data may be transferred to, and stored at, other destinations inside the EEA by or to staff who work for Vitadio or one of our suppliers. Such staff may be engaged in, among other things the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing.

5. Your rights

Users of the System have certain specific rights with regard to their information.

Right to access

A user of the System has the right to view all personal information that Vitadio has collected about them, as well as the disclosure of this data. In order to receive this data, please contact the support at info@vitad.io. The first copy of this information is provided free of charge, and in a portable / common electronic form (e.g., CSV file).

Right to accuracy

A user of the System has the right to ensure that the data we have stored is accurate. In most cases, the system allows you to directly modify your own information. However, if there is incorrect data within our system that you are not able to change, please contact the support at info@vitad.io and we will work directly with you to update this information.

Right to deletion

A user of the System has the right to request deletion of all data within the system. To request your data be deleted, please contact the support at info@vitad.io. In most cases, this request will be completed within 30 days. If circumstances require a delay to this deletion, Vitadio will notify you directly explaining the reason for the delay. Note also that in some cases, there may be a legal requirement to hold on to your data. Again, Vitadio will notify you directly if this is the case.

Right to withdraw consent

A user of the System has the right to withdraw their consent at any time by contacting the support at info@vitad.io. Please note that without consent to process your data, we will be unable to deliver the Vitadio programme.

Right to notification of disclosure

In addition to the right to request disclosures of your data specified in the "right to access" above, we will notify you as required by law if there has been a breach of the security of your identifiable health information.

Concerns or complaints

If you believe that any of your rights with respect to your or others’ identifiable health information have been violated by us, our employees or agents, please communicate with the Vitadio support at info@vitad.io.

6. Amending this Policy

We reserve the right to revise this Policy without notification. Any changes or updates will be effective immediately upon posting to www.vitad.io/privacy. Your continued use of the System constitutes your agreement to abide by the Privacy Policy as changed. Under certain circumstances (for example, if we expand the ways in which we use your personal information beyond the uses stated in our Privacy Policy at the time of collection), we may also elect to notify you of changes or updates to our Privacy Policy by additional means, such as by sending you an email.

Questions relating to revisions to this Policy may be addressed to the Vitadio support at info@vitad.io.

7. Effective Date

This Policy is effective as of September 20, 2018.